VoiBo: AI Voice Agents for the Recruitment Industry.
Let our agents identify and engage the relevant talent with life-like conversation, before then handing them over to your skilled team.
Save your team the time of failed outreach calls or speaking with candidates that won't drive revenue. Leave that to our agents!
AI phone agents built for recruiters - instantly respond, screen, schedule, re-engage and more.
Highly trained, natural-sounding phone agents work faster, and when your team can't. Never miss a call again. Make up to 100 concurrent outbound calls, allowing you to reach your target talent faster and more interactively.
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Meet some of our agents:
The Message Taker
Never miss a call again. Answers missed calls with brand-aligned professionalism, takes detailed messages, and updates your team in real-time. Far more knowledgeable than an outsourced answering service, this agent mirrors your company culture and assists with general questions from its knowledge base, before taking down messages and passing them to the intended or most suitable point of contact.
The Call Router
During office hours, this agent warmly greets your caller, before determining who to transfer the call to. It filters out unwanted sales calls. If it can't connect the call or it is out of hours, then it will revert to The Message Taker.
The Applicant Nurturer
Calls new applicants instantly, pre-screens them, and sends qualified leads directly to your consultants. Massively improves applicant conversions, because response time has a huge impact on place-ability. This agent is welcoming, nurturing and assuring, whilst conducting a detailed pre-screen. Suitable applicants are then added to the CRM and a summary sent to the Job Owner.
The Hot Applicant Alerter
Calls consultants about high-priority applicants, within seconds of a hot application being received, and provides a briefing of why they are suitable. Answers any questions and then offers to connect them live to the candidate, cutting delays and increasing placement potential. Ideal for those not yet ready for an outbound agent to speak with their candidates, this still achieves an unbeatable speed of response.
The Resourcer Agent
Dials out to up to 100 candidates at once to fill roles or shifts faster than any human team ever could. Its purpose is to sell the role, raise interest, pre-screen, and then alert the job owner to engaging candidates. More effective and engaging than bulk emails and texts! But it follows up these as well, just to be sure!
The Dormant Candidate Regenerator
Old candidates not responding to your emails and texts? Let's get them on the phone with a friendly and empathetic phone agent. Qualifies their current circumstances and interests, updates your CRM and notifies your team of any re-engaged and placeable talent.
Success Stories
Hey Don't Take Our Word For It! Hear From Our Client:
AXIA Healthcare is a specialist healthcare recruitment business.
"VoiBo is a recruitment tool like no other. But honestly, it feels more like a colleague! The phone agents are there to do the heavy lifting day and night. We've never had any complaints and the candidate feedback has been really positive. The VoiBo phone agents respond way faster than we can, and that's really helping us secure the top talent."
Your recruiters will thank you, because they'll know they're generating candidates whilst they sleep!
Meet your Candidates when it most suits them.
Are international time differences having an effect on your connection rates or your team's well-being or retention? Do your target candidates generally answer their phones more in the evening, when your team aren't at work?
Let these issues be a thing of the past. Our Phone Agents will answer, or dial, any day or time, for maximum strategic advantage.
Prepare to watch your connection rates increase significantly!
Why recruitment businesses love VoiBo:
Faster Response = more placements
Engage candidates before your competitors do.
Significant Cost Savings
Keep your human team lean. Replace outbound answering services with a more knowledgeable alternative
Enhanced Candidate Experience
Professional, on-brand contact from the very first touch-point.
Massive productivity gains
Let your consultants use their time for the calls that actually make the money! Let VoiBo do the rest.
Keep calling during optimum times
Productivity continues (sometimes even accelerates) whilst your team are at home resting.
Lead conversions are 391% higher when contact is made within one minute of an inquiry. (Harvard Business School):
For many reasons, human recruiters can't respond that quickly. Our Phone Agents will analyse the application and call relevant applicants within 60 seconds of receipt of an application.
The applicant will be engaged and reassured by the agent. And having had a positive response, they often don't feel the need to keep applying for roles. That makes them more exclusive to you, and more placeable.
Your competition will never beat you to the best talent again.
VoiBo can integrate with:
Bullhorn
Job Adder
Salesforce
Recruit CRM
Zoho Recruit
Indeed
Microsoft Outlook
Gmail
OneDrive
Google Drive
Business Cloud
Twilio
Slack
Google Chat
Microsoft Teams
Calendly
+
And many more.
Frequently Asked Questions:
Are these AI agents really good enough to talk to our clients and candidates?
VoiBo agents are trained specifically on your tone, business processes, and FAQs. They sound human, behave professionally, and create a consistent, branded experience. You’ll have more control over what they say and how they say it, compared with their human colleagues.
What if the AI gives the wrong information?
Each agent is trained on your approved knowledge base and workflows. You’ll also be able to monitor transcripts and performance. Updates are easy, you can refine what they know at any time. And unlike a human, they never “go rogue” or guess answers. We keep them on a tight leash.
Will candidates be put off speaking to an AI agent?
Most candidates appreciate the immediate engagement, reassurance, and clarity. Speaking with an AI agent is generally much less frustrating for candidates than having to wait. Moreover... The AI is warm, helpful, and for some people its indistinguishable. Though it never tries to pretend it’s human.
Can we choose when the agents are active?
Yes. You can have VoiBo agents take every call, just the overflow, or only out-of-hours calls. The same flexibility applies to outbound contact. It can be real-time, time-limited, or used only when your team is at capacity. We cover this at length through our client on-boarding process.
Can the agents integrate with our CRM or ATS?
Right now VoiBo is tried and tested with Bullhorn. We're working to add more CRMs shortly. Talk to us about which you use. For certain use-cases we can also integrate with aggregators like Idibu or Broadbean. Whatever your setup, lets talk!
What happens if the agent can't answer a question?
It will politely explain it doesn’t have the answer and then take a detailed message and pass it to your team. You can also customise fallback responses so it sounds completely on-brand, even when it’s unsure.
How do we train the agents on our business?
We’ll guide you through a simple onboarding process where you upload your FAQs, workflows, call handling preferences, and CRM access. We can also offer help with tone and scriptwriting if you want to sound extra sharp.
Is this secure? What about GDPR and data handling?
Yes. VoiBo is GDPR-compliant and handles all data securely. We don’t store conversations long-term unless you want us to, and transcripts can be directed straight into your systems or secure email.
Will it replace our staff?
VoiBo has been designed to support your team, not replace it. Though it will have a positive impact on making your team more lean. Your team are still just as crucial to building relationships and closing placements. These agents get your team to that point more efficiently.
What does it cost?
We offer different pricing depending on your volume, setup, and preferred agent mix. But in most cases, clients save significantly compared to outsourced call handling or admin-heavy workflows. And the uplift in speed and candidate experience pays for itself many times over.
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